Hiring: Advancement Administrative Assistant


“The Summit cultivates rising generations to resolutely champion a biblical worldview.”

Every position with Summit is essential to the ministry and its fulfillment of our mission statement.  Therefore, every employee of Summit must be a Christ follower who has accepted Jesus Christ as their Lord and Savior.  Every employee must be able and willing to share the Gospel and biblical worldview and to lead and/or participate in devotions, exhortation and prayer.


ADVANCEMENT ADMINISTRATIVE ASSISTANT

REPORTS TO:  VP of Advancement
CLASSIFICATION: Full-time/Non-exempt

SUMMARY OF POSITION:

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, project management software, and using standard office equipment.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our department.

DUTIES AND RESPONSIBILITIES:

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

SKILLS AND QUALIFICATIONS:

  • Proven experience as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and copy machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Mature Christian, grounded in the Word and Biblical worldview
  • The ability to meet deadlines and work within a team
  • Able to juggle multiple projects simultaneously
  • Strong sense of initiative and problem solving
  • Able to operate well under the pressure of deadlines

EDUCATION/EXPERIENCE:

  • High school or GED equivalent
  • Microsoft Office training or 3 plus years of experience

Please do not inquire by phone. To apply, use this form or send your cover letter and resume to: josh@summit.org